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Teams
A communication tool that integrates different team structures with direct messaging, calls, and file sharing.
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Communicate

Microsoft Teams gives makes collaboration within any team at BYU easy with video and audio conferencing, group chat collaboration, and screen and file sharing. Teams is available to all BYU students, faculty, and staff.
Chat

Chat

Start important conversations in direct messaging or within your team.
Call

Call

Make video calls or phone calls with impressive quality. Teams provides features such as screen share, breakout rooms, and meeting recording.
Collaborate

Collaborate

Work with anyone at BYU and include guests from other universities and projects in your teams.
Integrate

Integrate

Connect apps to your team channel. Click the "More" button below to see a list of approved apps and integrations.
Teach

Teach

Engage students and team members as if they were in the room with you. Teams allows up to 1,000 interactive video participants and up to 20,000 view-only attendees.
Share files

Share files

Share files and work together with your team in channels or direct messages.

Getting Started

Watch this video demo to learn the basics of Microsoft Teams.

Welcome to Microsoft Teams

Frequently Asked Questions

Getting Started
  • You can access Teams online with a modern web browser or by downloading the application onto your device.
  • A single user can create up to 250 teams, but can be a member of up to 1,000 teams.
  • A team can have 200 channels and 30 private channels (includes deleted channels).
  • Teams are a collection of people, content, and tools within an organization. Teams can be dynamic for project-based work (for example, launching a product) as well as ongoing, to reflect the internal structure of your organization (for example, departments). All conversations and files across team channels are only visible to members of the teams.

    Channels are dedicated sections within a team to keep conversations organized by specific topics, projects, and disciplines. Channels can be open to all team members or, if you need a more select audience, they can be private.

    Read more about teams and channels here.
  • Go to the team name in the teams list and click “More options”, “Add member”. Start typing their name and then select their name. 

    You can make someone a team owner by selecting the down arrow next to the word “Member”. People you add to the team will receive an email letting them know they are now a member.
  • When a user is added to a team, they automatically have access to all team channels (except for private channels). If you’d like to add someone to a private channel, go to the channel name under the team and click “More Options”, “Add member”.
  • You can add guests from outside of the BYU organization to your team the same way you add a BYU user. Go to the team name in the teams list and click “More option”, “Add member”. Type their email address and an invitation to join the team will be sent.
  • Private channels are focused spaces for collaboration within your team. Only users on the team who are owners or members of the private channel can access the channel.
  • Channel meetings will show in the channel they were scheduled with and anyone in the team can join that meeting. The functionality of a channel meeting is similar to a standard Teams meeting. However, only members of the Team can use or view the chat and meeting recording. Channel meetings can only be scheduled in Teams itself.
  • Your Teams and Outlook calendars and contacts overlap. You can schedule meetings from Outlook and they will appear in Team and vice versa.

    You can access, share, and edit your OneDrive files within Teams and channels.
  • You can create a meeting in Teams from a Team or from the calendar view. 

    Within a channel, click the down arrow next to “Meet” and then “Schedule a meeting”. Then add a title, required attendees, time, location, and a description if you would like. The scheduling assistant will help you find a time that will work for everyone.

    In the calendar view, click “New meeting” and follow the same steps for adding details.
  • You can create a meeting from Outlook by clicking “New meeting”. Within the window, select “Teams meeting” to ensure it shows up in Teams. Not all of the edit options that are available in Teams will show up in the Outlook scheduler.
  • Yes, Teams is an approved BYU campus communication tool that is FERPA compliant. Microsoft Teams delivers advanced security and compliance capabilities that encrypts data in transit and at rest.

    Read more about Microsoft's security and compliance in their documentation found here.
Creating a Meeting
  • Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa.

    Visit here for Microsoft’s detailed instructions on how to schedule a meeting in Teams.
  • 1.Select Meet Now video icon in a conversation.
    2.In the video preview enter a name for the meeting and select Meet now.
  • When you are in a meeting, select the Show participants icon in your meeting controls to see the people who were invited to the meeting but have not yet joined.

    To ask someone who wasinvited to join the meeting, select their name> More options icon > Ask to join icon.

    You can also type a person's name or phone number in the search box to add someone who was not previously invited.
  • To share your screen in a meeting, select the Share icon in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.

    Visit here for Microsoft’s detailed instructions on how to share content in a Team’s meeting.
  • 1. After joining a Teams meeting, click the Share icon in the share tray of that meeting.
    2. In the Whiteboard sections, select Microsoft Whiteboard.

    Visit here for Microsoft's detailed instructions on using the Microsoft Whiteboard in Teams meetings.
  • Yes, audio, video, and screen sharing activity can be recorded and is saved to Microsoft Stream.

    Visit here for Microsoft’s detailed instructions on how to record a meeting.
Joining a Meeting
  • Simply click on a provided link, channel invitation, or teams chat invitation. This can be done via the web or the Teams client.

    Visit here for Microsoft’s detailed instructions on how to join a meeting in Teams.
  • To change your speaker, microphone, or camera settings when you’re on a call or in a meeting, select the More options icon, then select the Show device settings in your meeting controls. Then, select the speaker, microphone, and camera options you want.
  • Yes, Teams can detect what is said in a meeting and present real-time captions.

    To use live captions in a meeting, select the More options icon and then select Turn on live captions (preview).

    Visit here for Microsoft’s detailed instructions on how live captions.
File Collaboration
  • In a direct message or within a team, you can share files from your device, OneDrive, or Box using the attachment icon underneath the text editor box.
  • Within each team channel, you can navigate to the “Files” tab and access all the files that have been previously added. You can create or upload a new shared document on this tab.
  • You can view and edit any Word, Excel, PowerPoint, and OneNote files directly within the Teams app by simply clicking on the file from a chat, channel, or Files tab, or you can download it to your device and edit in a separate application. Changes made in the separate application will be reflected for the whole team.

MORE QUESTIONS?

Live Chat with BYU IT Support or call/text 801‑422‑4000.